From updating your accounting software to credit control and supplier payment runs, we can act as your finance function to allow you to grow without administrative constraints.


Many business owners and their team members feel bogged down in the day-to-day running of your business. One of the biggest administrative tasks can be the bookkeeping, ranging from processing invoices, reconciling your bank accounts, chasing up debts, supplier payment runs etc. Failing to keep your bookkeeping up to date can result in delays in other tasks such as VAT returns and your accounts, not to mention you won’t have a real-time view on how your business is performing, any risks or areas of concerns and any opportunities. 

Therefore, many businesses will choose to either outsource their entire finance function or at least elements of it so they can focus on driving their business forward…

How can we help

Our specialist outsourcing team are experts in managing your back office accounting requirements including implementing systems and controls. We’re able to work with you to understand your requirements and tailor our service accordingly, setting up bespoke email addresses for you to easily forward financial documents to us electronically. We can also offer this service at a frequency that suits you, whether you want this monthly to support monthly management accounts, quarterly in line with your VAT returns or at a different frequency.

This bookkeeping support could include the below services:

  • Processing supplier invoices, receipts and payments onto your accounting software

  • The preparation of supplier payment runs including Bacs payment services

  • Reconciliation of the company’s bank accounts and accounting software

  • Reconciliation of the company’s finance facility along with reconciliation reports to the finance provider, if relevant

  • Preparation and submission of VAT returns

  • Liaising with HMRC on behalf of your company in respect of any ad-hoc PAYE or VAT enquiries

  • Producing management accounts or management reporting packs and processing any month end journals

Alternatively, if you wish to keep your bookkeeping in-house but want a specialist to review this, we can offer a bookkeeping and VAT return review service.

db sharp & sons limited

“The team have helped us grow and become more professional. Dave has been invaluable in advising us. He has helped our accounts team so much and they now absolutely love Xero!”

David Sharp, D.B. Sharp and Sons Limited

“Stock taking was a nightmare and we kept everything on spreadsheets until we spoke to the team. Switching over to Xero was an easy process.”

Mick Ginn, Macron Store Hertfordshire

“One of my previous headaches was always the absence of reliable management information and that often consumed my time unnecessarily. Since working with the team, they have implemented new systems, enhanced existing systems and they provide information on a monthly basis which is accurate and clearly communicated. This allows me to spend time doing what I should be doing.

Combine that with their sector expertise, knowledge and professionalism we would have no hesitation in recommending their services to anyone.”

Sheldon Paule, Cameron Kennedy

“We’ve always found the team to be responsive, helpful, and proactive in suggesting ways for us to improve our processes. In particular, we have been happy with the move from Sage to Xero, which has made our lives much easier as we grow our business.”

Jack Waley-Cohen, what3words
total negotiation group

“As our accountants and advisors, the Smart Accountants have always been on hand to support our business but recently they helped the sale of our business to an Employee Ownership Trust. Ultimately this transaction helped us with obtaining a fair price for the business, ensuring long-term succession, and rewarding our employees. The team supported us from the very initial advice and planning stage right through to the implementation and were on hand to offer their expertise throughout.”

Mark Cranstoun, Total Negotiation Group

Utilising Tech

We pride ourselves on being tech-focused, cloud accountants and this extends beyond just your core accounting software, be it Xero or an alternative. We would look to advise on additional apps you could implement that integrate with your accounting software and help to reduce admin and automate your finance function. Getting your app stack right early on will give you the freedom to scale and grow your business without admin becoming an unnecessary burden or having any manual processes break.

This could involve apps such as Chaser for credit control, Dext for data capture/processing, Fathom for management reporting, GoCardless or Stripe for payment collection, Workflow Max for project management and Vend for inventory management. However, we also work with plenty of other apps so regardless of your size, industry and processes, we can support you.

The Next Steps

If you’d like further information or to discuss any bookkeeping or other outsourcing services, please get in touch and one of our outsourcing experts will be happy to talk to you. 

Please call us on 0845 606 9632, email us at or complete the contact form below.